a) Applications will be treated in order of receipt but the Auckland Indian Association Inc (AIAI) reserves the right to
decline application for any booking.
b) No booking shall be confirmed until the Hirer receives confirmation from the AIAI Complex Manager/President that
the booking is accepted and the required payment is received.
c) No booking shall be confirmed until the Hirer receives confirmation from the AIAI Complex Manager/President that
the booking is accepted and the required payment is received.
d) The booking fee will be forfeited if the booking is cancelled with less than eight (8) weeks’ notice.
e) Unless otherwise agreed with the AIAI Complex Manager/ President full payment is required four (4) weeks prior to
the hire.
f) You must vacate the hall at the correct time with all your equipment. Failure to observe this could lead to
further charges.
g) The Hirer is to include in their booking time any set-up and pack-up time that may be required. Should the
event continue after the finish time, an additional room hire will be payable at the appropriate rate, pro rata,
hourly or parts thereof.
h) Permanent bookings shall be subject to arrangement with the AIAI Complex Manager/ President.
i) The Hirer does not have the right to sub-let facilities hired under this agreement.
j) The Hirer shall not remove any equipment belonging to AIAI from the premises without written authorization from
the AIAI Complex Manager/ President.
k) If it is necessary to make any alterations to stage lighting, only a qualified electrician may complete this work on
approval from the AIAI Complex Manager/ President. At the completion of the function the lighting must be
returned to its original state and all stage fittings in their original positions.
l) The Hirer must ensure that all entrances and driveways are kept clear and cars are parked in authorized parking areas
only.
m) If Fire is going to be used in any, rights, rituals or ceremony the flames need to be contained with a vessel, as small
as possible (no bigger than 30x30x30). Flammable items must be disposed of sensibly. If this is not complied with any
damages resulting from fire damages will be the Hirers responsibility. The AIAI also reserves the rights to extinguish
flames not compliant with the criteria.”
n) The AIAI Complex Manager/ President or his nominee shall have the right of entry at all times.
o) The AIAI Complex Manager/ President may at his discretion refuse application for hire and may cancel any
bookings without assigning any reason.
p) For bookings Monday-Friday, car parking is available after 5pm.